Challenges and Opportunities for Governance Online Meetings
Despite the spread of COVID-19, people have continued to attend meetings of the governance. This might be a annoyance to those who prefer to attend in person, but it’s a excellent way for administrators and their staff to demonstrate their responsiveness to citizens.
The main challenge is ensuring that the right technology is in place to enable participation in meetings, with video, voice and screen sharing as key components. Many companies depend on emailing information packs with attachments, or file-sharing software that allows folders to be downloaded. However, these solutions do not allow for the structured process and distribution of agenda items.
Another issue is that it’s more difficult to have conversations with friends that are typically part of face-to-face gatherings. But, it’s also a key way that people can connect and feel comfortable with each other, and enabling this by introducing the meeting earlier and providing an intentional time for informal interactions, or even using chat features within your virtual meeting platform for smaller groups can help with building the relationships that will enable effective and efficient governance.
Governance meetings can also be used to define the roles and responsibilities of new team members are added or roles are altered or a new task is needed. This can prevent discussions consuming other meetings, and enables the team to be as efficient and effective as is possible.
